It is Ultra Tech's policy to maintain current
and accurate payroll and personnel records necessary
to the conduct of normal business operations.
All employee data will be treated confidentially
and in consistency with applicable federal (Privacy
Act), state, and local regulations governing employee
records. Release of this information both within
and outside the Company is strictly controlled.
3.1 Changes
It is the employee's responsibility to provide
Ultra Tech with accurate and current information
regarding his/her name (as reflected on the
individual's Social Security card), address,
telephone number, education and skills, visa
status and dependent status, etc., and to notify
the Human Resources Department promptly regarding
changes. This information is necessary for the
proper processing and reporting of payroll and
benefits.
Notification of changes in personal data should
be directed to the Human Resources Department
in writing and should indicate the date on which
changes are effective.
3.2 Employment Verifications and Reference
Checks
To ensure that all information released is
accurate, authorized, and representative of
the Company's position, and that all employees
are treated fairly and consistently, all employment
verifications and reference checks requests
for current and former employees must be forwarded
to the Human Resources Department for action.
Human Resources will confer with supervisors
for clarification of reference information as
necessary.
Generally, the Company will provide only the
date(s) of employment and the title of the position
held. Additional information may be provided
with the current or former employee's written
authorization.
3.3 Access To Employee Files
Current employees may review their individual
files. This may be done by contacting Human
Resources to schedule an appropriate time for
a file review.
